Seneca Innovation

REB Forms

Administrative Approval

All researchers planning to conduct research involving human participants and wishing to collect data from Seneca staff, faculty or students, or access to existing institutional data and/or resources, must obtain administrative approval to conduct the research. Administrative permission is intended to ensure that the research does not unreasonably interfere with Seneca's operations. Permission may or may not be granted on the basis of the project's costs, efforts, risks, impacts on members of Seneca, and/or impacts on institutional resources. Administrative approval is independent of ethics approval, and vice versa.

External researchers are asked to complete the Administrative Approval Form (DOCX). Administrative approval is granted by the Office of the Vice-President of Academic. Administrative approval applications are reviewed on an ongoing basis. The review process can take between 10 and 30 days. Please plan your research timelines accordingly.

Internal researchers should contact research@senecapolytechnic.ca for information about applying for administrative permission.

REB Application Forms

Form 1: Application for Approval

This form should be used by both internal and external applicants to obtain approval for research being conducted by or with Seneca faculty, staff and/or students. Students completing student-initiated research projects conducted in fulfillment of a capstone or senior projects should use this form.

Application for Approval

Form 1A: Application for Amendment and/or Renewal

This form should be used by both internal and external applicants to renew and/or amend research studies that have been previously approved by the REB.

Application for Amendment and/or Renewal

Form 2: Application for Approval of Course-Based (Course-Defined) Research

This form should be completed by faculty members for course-defined student research activities at Seneca that involves the collection of data from human participants by students that is conducted for pedagogical purposes only. The research activities are conducted under the supervision of a course instructor and as partial fulfillment of course requirements. This form does not apply to student-initiated research projects conducted in fulfillment of a capstone or senior projects. Criteria for course-based projects:

conducted for educational purposes
minimal risk
course-defined/professor-defined research template, design and documents (i.e. all students do the same research topic)

Application for Approval of Course-Based Research

Form 3: Application for Research Approved by Another Institution

This form should be used by both internal and external applications to obtain approval for research being conducted by or with Seneca faculty, staff and/or students and should be submitted alongside the other institutions' approval letter attesting to the approval as well as the corresponding original submission documents.

Application for Research Approved by Another Institution

Form 5: Research Study Completion Report

This form should be used by both internal and external applicants to inform the REB that the research study being conducted by or with Seneca faculty, staff and/or students has been completed.

Research Study Completion Report

Form 6: Common Multi-College Ethics Application Form

This form should be used by researchers who intend to conduct a study at more than one college in Ontario. Applicants who submit a Form 6 must also submit a Form 6A.

Review information on the Multi-College Application Process (PDF)

Common Multi-College Ethics Application Form

Form 6A: Researcher Agreement to the Multi-College Review Process

This form must be completed by any researcher who is submitting a project for review using Form 6 (i.e. any study being conducted at more than one college in Ontario).

Researcher Agreement to the Multi-College Review Process

Form 7: Common Multi-College Change/Amendment Form

This form should be used by researchers who wish to make a change or an addition to an approved Ontario Community College Multi-Site "Application to Involve Human Participants in Research" form.

Common Multi-College Ethics Application Form

Form 8: Common Multi-College Annual Renewal/Completion Form

This form should be used by researchers who wish to request a renewal or file a completion report for an approved Ontario Community College Multi-Site "Application to Involve Human Participants in Research" study.

Common Multi-College Annual Renewal/Completion Form

Form 9: Adverse Event Report Form

This form should be used by researchers to report any adverse or unanticipated event. Adverse events may include, but are not limited to, occurrences such as emotional, psychological and/or physiological harm to participants/researcher(s) or loss/destruction of raw data. If such events have occurred during the time of your project, please fill in the Adverse Event Report Form and submit it to the REB.

Adverse Event Report Form

Contact Us

General Inquiries reb@senecapolytechnic.ca