Student Progression and Promotion Policy

To outline the requirements to be met by full-time or part-time students to graduate from an Ontario college credential or honours bachelor’s degree program at Seneca.

This policy applies to all students registered in a course or series of courses needed to complete an Ontario college credential or honours bachelor’s degree.

A course that must be taken at the same time as, or prior to, another course.

A course that must be completed before taking a course.

The average of all courses taken in a defined period of time.

The GPA for all graded courses within a single term.

The GPA for all graded courses regardless of the term.

The GPA of all successfully completed graded courses required for a specific program.

The GPA of all graded courses used toward the credential requirement upon graduation.

1. Students are deemed to be in good standing upon entry into a program.
2. Courses previously taken by a student at Seneca that are not applicable to their current program of study will have no impact on the student’s program GPA or academic standing, but they will be used in the calculation of the cumulative GPA.
3. All course attempts will be displayed on transcripts.
4. Academic standing is issued at the end of each term, under one of the following categories:

   Academic Standing	Description
   Good	Assigned to students who have achieved or exceeded all school and program standards. This includes a term GPA equal to or greater than 2.0 (or 2.5 for degree programs) and having failed no courses in the term.
   Satisfactory	Assigned to students who have achieved a term GPA equal to or greater than 2.0 (or 2.5 for degree programs) and having failed two or less courses in the term.
   Probationary	Assigned to students who have achieved a term GPA of less than 2.0 (or 2.5 for degree programs) or who have failed three or more courses.
   Withdrawn	May be assigned to students who do not achieve satisfactory academic standing for two consecutive terms.

   Note: notations will appear on the student file.

5. Students required to withdraw from a program for academic reasons will be eligible for readmission after a minimum of two semesters, unless an otherwise agreed-upon period is established with the permission of the program chair, or designate, and with a documented learning plan.
6. Readmission to a program is subject to availability and admission requirements in effect at the time of readmission, and is not guaranteed.
7. Students readmitted to a program after having to withdraw for academic reasons must meet the requirements of being on probation to continue their studies.
8. Failure to clear the probation status at the end of the first term following readmission may result in withdrawal from the program.

1. A student will be eligible to graduate from a certificate, diploma, advanced diploma or graduate certificate program if they have achieved a minimum graduating GPA of 2.0.
2. A student will be eligible to graduate from a degree program if they have achieved a minimum graduating GPA of 2.5, which includes a minimum GPA of 2.5 in the courses in their main field of study and a minimum GPA of 2.0 in breadth courses.
3. Students who interrupt their studies for an extended period, or who take significantly longer than the prescribed program duration to complete their studies, may be required to take additional courses and/or repeat courses that have gone through significant change in order to meet the requirements for graduation (See Section 5).
4. A student will be awarded an “Honours” standing if they achieve a graduating GPA of 3.6 to 3.9.
5. A student will be awarded a “High Honours” standing if they achieve a graduating GPA of 4.0.

1. Where required courses within a program have prerequisites, students may enrol when those prerequisites are successfully completed.
2. Students wishing to enrol in a course for which they do not have the stated course prerequisite(s) and/or corequisite(s) must seek written permission from the program chair or designate.

1. The acceptable duration for completing a program is double the length of the credential requirements, unless other requirements exist. The following timelines apply to students who have been registered in a program on a continuous basis:

   Credential	Timeline to Complete Program  Requirements
   Full-time Ontario college certificate or Ontario college graduate certificate	Within two academic years of being admitted to the program
   Full-time Ontario college diploma	Within four academic years of being admitted to the program
   Full-time Ontario college advanced diploma	Within six academic years of being admitted to the program
   Honours bachelor degree	Within seven academic years of being admitted to the program

2. Students enrolled in programs offered on a part-time basis through the Faculty of Continuing Education may be permitted a longer timeline for completion.
3. If a postsecondary program is suspended or cancelled by Seneca, a reasonable completion plan will be provided.

1. Unless otherwise stated, students may attempt a course three times. Certain programs may not allow more than one failure. This will be noted in the course outline.
2. Failure to achieve the minimum grade in a course required for progression in, or graduation from, a program within the three permitted attempts will result in a withdrawal from the program.
3. Withdrawal from a course on or before the approved date to withdraw without academic penalty will not be considered an attempt.
4. Successful completion of all courses in the program is required for a student to be eligible to graduate.
5. Should a student not be able to complete a course because they have exhausted the number of available attempts, they will not be eligible to graduate.
6. In the case of repeated courses, the highest grade will be the grade of record and calculated into the program GPA. All grades and courses will be recorded on the student’s transcript and included in their term and cumulative GPAs.

• None

• Admissions Policy
• Grading Policy
• Student Assessment Policy

• None

Approval Date: May 2022

Last Revision:  Februrary 2022